As the years go by and you add on more kids to your family you really need to find an easy way to organize kids school papers. Otherwise, you end up with a big mess of papers in different areas of your house and the chances of this getting lost and your Mom Guilt kicking in later on is very high! In this post I go into more detail about my favorite ways of organizing kids school documents, report cards, school papers and certificates with my MomAgenda School Years Journal. I also discuss how I make a backup copy of my kids important documents as an extra layer of security.
Easy Way To Organize Kids School Papers
As a Mom of three I am always looking for simple organization ideas. I have figured out the best way to organize kids art supplies with an art cart. I have figured out the best ways to store kids hair ties and even those fancy hair bows (You can get the best printable Tutu Bow holder template here. I am especially proud of the way we organize kids school work because the last thing you want is to have one of these important papers get lost or go missing!
I always make a digital copy of our important papers before I place them into this school years journal.
Materials Required to Organize Kids School Stuff:
Please note that affiliate links are used in this post.
- MomAgenda School Years Journal – I have 3. One for each of my kids.
- Document Scanner – This is optional to make back up copies. (Trust me you will find this useful for your home office organization.)
You can find a video on how I actually do this process here. Read the rest of the post to get exact details.
First Step: Make a back up copy of kids school documents!
How to make an extra copy of important school papers for protection?
I ALWAYS make an extra copy of our important documents and store it in Dropbox. You can get free Dropbox space here. I personally have a paid account because we use Dropbox a lot! I love that we can access and share our files from any device or computer.
Backup Step One: Scan in your reports, important tests or any other documents that are very important. I use my favorite document scanner Scansnap ix500 (I LOVE it). That one has all the bells and whistles and does a great job with anything I place in it. We also have a few of these cheaper ScanSnap Document Scanners at my husbands work office and they work well too.
Backup Step Two: Store these documents in a folder in dropbox. This is my dropbox path for our report cards in my dropbox (each of these is a folder) :
Filing Cabinet > School Stuff > Child’s Name >Report Cards.
You can also store favorite art work, school photos and important test information within the child’s name folder.
This is my ScanSnap. It sits right on my desk and I can fold it down while it is not in use. This machine is fast and makes backing up our home documents that much faster and easier.
Kids School Work Storage
After making a digital copy of the important kids school documents I then place the documents within the correct grade folder in my MomAgenda School Years Journal.
Please excuse my handwriting. Pretty handwriting is not one of my talents. It would make blogging much easier if it was but hey, this is me!
You need to fill out all the details at least yearly. Make sure you make a point to do this at the end of each school year so that you don’t forget. If you can add in documents throughout the year that would be even better.
As you can see below I missed out on filling out everything for grade 2. I moved countries at that stage so while it is all fresh in my mind I will need to go back and fill it out.
My son is currently in grade 4 and I will be filling this first page at the beginning of each school year. I left this blank for now for our privacy in this blog post. (We are not at the same school we were in last year.)
What I put in each grades school folder
Within each grade folder I place :
- School pictures
- Cute pictures with friends through the year. (One or two of these.)
- Small artwork – one or two of these depending on how full it is getting.
- One essay or writing that my child is proud of.
- One graded test. (Obviously the one with the 100% grade…)
- A class picture
- Certificates and Achievements.
- Sports pictures like basketball, soccer and baseball pictures.
- Report Cards – for each semester or term.
How beautiful and organized does this look? I told you that there was an easy way to organize kids school papers! 90% of parenting is all about organization and being prepared.
I have one of these journals for each of my kids and with the little one I was smart… I bought it while she was in preschool! I won’t need to go back and fill out forgotten details!
I will update this post with any current coupon codes that are available!
Coupon Code!! 12/20 use code DAY12 for 50% off.
More Kids Organization Ideas:
- Kids Art Cart
- Create a Tutu Bow Holder for hair bows with these printable templates.
- I am constantly pinning my favorite organization ideas on Pinterest. I’d love to share them with you!
My Organization Picks:
School Work Storage Ideas from around the web:
- Organize school photos and artwork (Penny Pinchin Mom)
- I love this DIY School Document Storage Idea from IHeartOrganizing